Outlook Tech

How to Remove Duplicate Emails in Outlook? Top 3 Methods

In any organization, emails play the most crucial role as they are considered the best and most professional way of communication. When it comes to sending and receiving the message, Microsoft Outlook is preferred by organizations due to several reasons. It not only comes with fruitful functions and advanced features, but it is also secure and can manage emails efficiently, making it the best out there.

However, just like any other software or application, it also has one or maybe two flaws, such as email duplication. While using MS Outlook, many people can encounter duplicate emails. When this issue occurs, it can affect your workflow as it makes managing the mailbox a bit complicated. 

Your mailbox must be organized and managed as all of your crucial information is stored in it. It is the reason why you must quickly resolve the email duplication issue when you encounter it.

Now, the question is how to remove duplicate emails in outlook? If you are here to learn how to do that, we have got you covered. Fortunately, there are more than a few ways to remove duplicate emails in outlook 2007, 2010, 2013, and 2016.

In this article below, I will walk you through a few of them. Therefore, to manage your mailbox, give this article a read. 

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Method 1: Check MS Outlook Account Settings

In most cases, when the user attempts to configure MS Outlook files, he mistakenly does it more than one time that, as a result, leads to duplication in Outlook. If this is the case with you, follow these simple steps to remove it:

  1. Open MS Outlook. 
  2. Navigate to File and give a click on Info.
  3. Now, open Account Settings
  4. The Account Settings window will appear. 
  5. On this window, you will see the E-mail tab. Click on that. 
  6. Now, search for the configured account name.
  7. If the same account appears more than one time, immediately remove it. 
  8. To do so, select the E-mail account and click on Remove.
  9. After doing that, click on the Close button. 

Your additional account is removed. This method will help remove duplicate emails in outlook 2007, 2010, 2013, and 2016.  If this did not help, move to the next method. 

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Method 2: Run Inbox Clean Up Tool

Fortunately, MS Outlook comes with an inbuilt clean tool. You can run this tool within outlook to get rid of duplicate emails. Therefore, to begin the clean up process, follow these steps:

    1. Open MS Outlook. 
    2. Select the Clean Up option to expand all the options. 
    3. After doing so, you will see three options: Clean up folders, Clean up the conversation, and Clean up folder and subfolders.
    4. Click on the Clean up folder and subfolders option and then press Yes.
    5. Now, choose the Settings option to provide the location of deleted items folder manually. 
    6. A window will appear. 
    7. Now, select the Browse option to provide the exact location of the Outlook PST file.
    8. Select Folder window will appear.
    9. Click on Deleted Items and then on OK.
    10. Finally, click on the Clean Up Folder.

This method will also help you eliminate all the duplicate emails from your Outlook. 

Method 3: Import/Export Option

This method is another most effective and easiest way of getting rid of email duplication in Outlook. Follow these steps to do so:

  1. Launch MS Outlook.
  2. Navigate to the File menu. 
  3. Select Open & Export.
  4. Now, click on Import/Export.
  5. After doing so, the Import and Export Wizard window will appear. 
  6. Choose Import from another program or file.
  7. Click Next.
  8. Now, Import a file window will show up. 
  9. Give a click on Outlook Data File (.pst)
  10.  Click Next.
  11.  Now, the Import Outlook Data File window will appear.
  12.  Browse the data file to import and check Do not import duplicates
  13.  Click Next.
  14.  Finally, choose Outlook data files to export all the data.
  15.  Click Finish.

Bottom Line

Email duplication is nothing that you cannot get rid of easily. All these methods may help you remove duplicate emails in outlook 2007, 2010, 2013, and 2016. If none of these methods worked out for you, you could try other ways as well

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